Privacy Policy

St Francis Swimming Pool                      


Collecting data 

As a Swim school it is necessary for us to collect personal information about our swimmers and guardians. For the majority of data, we collect, the lawful basis for doing so falls under the category of ‘legal obligation’ such as names, date of birth and addresses as we have a legal requirement to obtain this data. 

We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.  

In order for us to collect data from you, you will be required to complete a registration form. The types of data we collect from you include: 

  • Full name (for you and your child) 
  • Your child’s date of birth (date of birth for adult swimmers)
  • Home address 
  • Telephone number(s) 
  • Names, contact numbers and addresses of your emergency contacts  
  • Your email addresses 
  • Your child’s medical conditions  


Whilst attending with us, we may seek your permission to take photos.

Where this is the case, you will be required to sign a consent form and have the right to withdraw your consent at any time.  


Sharing Information with Others  


There should not be the need to share swimmer’s information unless in the case of an emergency. Should we need to share information we will inform you prior to doing so.



We will keep data about you and your child secure. We will protect your data against unauthorised change, damage, loss or theft. All data collected is only accessed by authorised individuals. All paper forms are kept locked away and all computers and tablets are password protected.  


Data retention 

We will hold information about you and your child only for as long as the law says and no longer than necessary. After this, we will dispose of it securely.


Access and correctness  

Whenever possible, we will let you see the information we hold about you and correct it if it is wrong. This needs to be requested in writing. 


Our Commitment  

We will only collect information that is necessary for what we do. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where possible, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know what information we hold on you, where possible and legal to do so. 


General Data Protection Regulation (2018) 

We will comply with the General Data Protection Regulation 2018 (GDPR) and any subsequent legislation on information handling and privacy. We will do this through St Francis Swimming Pool GDPR policy and procedures. We will support you with any questions or problems that you may have with the Data Protection Act 1998, General Data Protection Regulation 2018, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to get the information you may need.  


Created May 2018 

Reviewed September 2019